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Administrative Assistant to the IT Team – VS Media – Westlake Village, CA

VS Media in Westlake Village, CA

VS Media

Administrative Assistant to the IT Team

(Westlake Village, CA)

Founded in June 1996, VS Media is an industry leader specializing in highly interactive, high-traffic, live video chat websites. Spanning the globe with over 200 million visitors per month and 80 million ads per day, we provide a platform for people to discover new kinds of interactive content through live video and chat services. Our size and scale stretches across every continent, delivering powerful technology to enhance our clients’ online presence. From streaming live video to billing solutions to gamification development, we leverage the latest technology to provide the best digital experience possible.

About the Job

VS Media’s IT & Systems department is currently looking for a highly organized and creative individual who will assist the department with administrative and organizational tasks. The position will report directly to the Chief Technology Officer (CTO) and double as a “right-hand” to the CTO and other senior IT managers. Excellent verbal and written communication skills are essential to the position, as the Assistant will likely interact with outside vendors and clients on the company’s behalf. He/She will also interact with internal high-level managers, stakeholders and company executives to execute on tasks.

The ideal individual for this position is someone who is faultless with time management, attention to detail and organization. He/She thrives in a fast-paced, challenging, yet fun environment. As the Assistant will hold a support role, he/she will also need to be extremely resourceful and capable of creative problem-solving. The department’s needs must be anticipated before they arise.

As we are an internet-focused tech company, please note that we do manage adult-oriented content. This position does not directly involve working around such explicit material on a regular basis, but employees will likely notice content on a colleague’s screen or communicate with representatives in the adult entertainment industry. Therefore, it is imperative that the ideal candidate have no issue with this aspect of the business. Please take a look at for an example. VS Media understands and respects that such content is not suitable for all applicants.

Sample Responsibilities & Tasks

  • Assist in coordinating meetings with internal staff and external vendors/clients.
  • Research, coordinate and book travel arrangements for team members.
  • Keep team’s workflow organized, especially on high-level projects with strict deadlines.
  • Maintain spreadsheets with expenses; report available budget as requested.
  • Collect invoices and ensure completion with Accounting department.
  • Miscellaneous ad hoc tasks.

Qualities of an Ideal Candidate

  • Proven self-starter with a dynamic, can-do attitude.
  • Attentive to fine details.
  • Consistent follow-through, strong self-motivation.
  • Excellent communication skills, both written and verbal.
  • Initiative and ability to identify and anticipate challenges.
  • Adaptive to changing and fast-paced, team work environment.
  • Able to juggle multiple projects on tight deadlines.
  • Excellent time management and organizational skills.

Helpful Experience

  • Prior experience in an administrative support role.
  • Prior experience in a role which demanded exceptional organization and time management skills.
  • Experience booking travel or arranging events is a plus, but not a prerequisite.
  • Knowledge in Microsoft Office (Outlook, Word, Excel and PowerPoint) and Adobe Acrobat.

Compensation will include hourly pay and incentive bonus plan (after one year of employment). Full benefits package including health/dental/vision and an attractive 401k plan.

For consideration please send along your resume, cover letter and hourly requirements.

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Administrative Assistant to the IT Team – VS Media – Westlake Village, CA

VS Media job in Westlake Village, CA